How to Keep your Import Data Confidential
Protect your Import Data Information
How to avoid your competitors from learning about your international business. Avoid sales calls too!
Did you know that your confidential ocean import and export bill of lading manifest information is available for review? There are companies that actually data mine this information daily and provide it to your competitors, customers, logistics firms, and anyone else that is willing to pay for it. Did you know you can protect this data? At Scarbrough, we value your confidentiality and are pleased to introduce you to the “Government Confidentiality Request” mechanism to have this information removed from public record.
What else you need to know
The Primary Purpose of the Government Confidentiality Request is to keep your sensitive Import and Export inward manifest information including identifying marks and numbers confidential or from being disclosed to the public for a period of two years at a time.
According to Customs Regulations, “The Freedom of Information Act, as Amended (5 U.S.C. 552), provides for access to information and records developed or maintained by Federal Agencies.” U.S. Customs and Border Protection is required to make available the following AMS Manifest Data Elements to the public. However, U.S. companies have the right to request that their private company information is indeed kept private.
The following information is currently available to the public:
- Consignee Name • Consignee Address
- Shipper Name • Shipper Address
- Notify Party Name • Notify Party Address
- Description of Goods
- Bill of Lading Number
- Vessel Name • Vessel Country • Carrier Code • Voyage Number
- District/Port of Unlading
- Estimated Arrival Date
- Foreign Port of Lading
- Manifest Quantity • Manifest Units • Weight • Weight Unit • Piece Count
- Container Number • Seal Number
How do I File this Request?
There are 2 ways to go about this. You can either 1.) Do it yourself or 2.) Hire a professional.
Don’t forget, the request is only valid for two years and doesn’t retroactively make your data private.
How to Do it Yourself
Luckily, Scarbrough provides valuable resources at your fingertips and makes things like this extremely easy. You can Download this Letter to CBP , fill in the information and mail + email a copy direct to U.S. Customs. You can complete the form with up to 10 known variations of your name plus shipper’s information. Email the form to VesselManifestConfidentiality@cbp.dhs.gov. This should take 60-90 days, so make sure to follow up if you don’t hear back.
Hire a Professional
Scarbrough can also simply create a letter and send it to CBP on behalf of our clients. All we need from you is a list of 10 variations of your company name plus your shippers’ information. We will follow up with CBP to ensure confirmation of receipt, PLUS we will maintain your future confidentially requests and keep from any import data being leaked to the public. We do this for a flat fee of $300 per request. For more information or to request assistance, please email email@example.com.
Remember that the above inward manifest data elements will be available for public disclosure without this request. We recommend that you resubmit this request to U.S. Customs and Border Protection (CBP) every 18 months to ensure no lapse in coverage. If Scarbrough maintains this for you, we follow the same guidelines we suggest to our clients.
If you have any questions or concerns, please do not hesitate to contact firstname.lastname@example.org.
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The Scarbrough Group of Companies, headquartered in Kansas City with local presence in every major port in the world, is a complete international and domestic supply chain service provider, offering U.S., Mexican, and Canadian Customs brokerage, Import & Export Transportation Solutions, Domestic brokerage and asset-based trucking, Warehouse fulfillment and distribution services, Trade Compliance Consulting, Large Equipment and Project Cargo moves, as well as Parcel Audit Savings. Scarbrough is widely known for its trade experts, training, personalized customer service, customized solutions, and data analytics tools. Since 1984, Scarbrough has continued to satisfy its clients by following its motto on a daily basis: “It is our job to make your job easier.” Moreover, our team of experts is available at your disposal. We offer free consultations on any topic from supply chain optimization and duty savings opportunities to the basics, helping to guide new importers and exporters as they jump into the world of global trade. Contact us now.